Office Manager | City of London Jobs | Business Management Recruitment | Jobs from Guyan Associates

Office Manager

Job Description

 

Are you seeking a new Office Managers position for 2018?

  •  Fantastic opportunity for an Office Manager to demonstrate your organizational skills for our clients brand new office in a prime City of London location

  • An opportunity to join an expanding, award-winning M&E Contractor specialises in the design, installation and maintenance of Mechanical and Electrical Building Services projects

  • You must be able to demonstrate your excelellent organizational and administrative skills

  • The client is offering an excellent Salary & Benefits package

About This Role

 

Office Manager

Our client is currently seeking an Office Manager to organize and coordinate administration duties and coordinate administration duties and office procedures.  

Job Responsibilities : As an Office Manager you will; 

  • Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
  • Developing innovative and efficient standard ways of working and to continually assess the effectiveness of processes and procedures.
  • Creating and implementing strategies within the team to improve on efficiency
  • Management of the local administration team ensuring that Administration, providing a high quality service to the City office
  • Reviewing, prioritising and redistributing work where appropriate
  • Provide administrative support as required to the senior team where appropriate. 

Duties and Responsibilities : 

  • Diary and Calendar management
  • Coordinate and produce reports for Clients
  • Manage incoming correspondence, emails and telephone calls
  • Process staff expenses on time and accurately
  • Set up meetings, prepare agendas and arrangement of lunches
  • Proofread and format documents for Operational team
  • Keep up-to-date records of team’s holiday, absence and movements and escalate or distribute as necessary. 
  • Set up New Starters and coordinate inductions 
  • Communicate with building management on general office issues, security and office maintenance
  • Ensure that the office and all equipment is maintained 
  • Control procurement of business stationery 
  • Liaise with HR on staff related issues
  • Ensure company policies and procedures are being followed at all times

Requirements

  • Minimum of 3 years relevant experience in a similar role preferably in Building Services
  • Good basic knowledge and experience in SAGE
  • Professional and pleasant personality with good written and verbal communication and interpersonal skills
  •  Proactive, take initiative and well organized
  •  Able to work fast under pressure • Mature, with an attention to detail and highly resourceful
  • Ability to multi-task and work independently as well as in a team.
  • Proficient in MS Office applications (Excel, Word, Powerpoint)

 

 

 

 

 

 

About This Client

 

Client: This award-winning M&E Contractor specialises in the design, installation and maintenance of Mechanical and Electrical Building Services projects
Turnover: €82.9m
Location Coverage: UK & Ireland
No Staff: 200+
Typical Roles and disciplines: BIM Technician, Project Engineer, CAD Technician, Mechanical & Electrical Project Manager
Sectors: Commercial, Industrial, Education, Residential, Retail, Medical, Heritage Buildings, Office fit-outs
M&E Services installed: BIM, supported by AutoDesk Revit MEP, HVAC, lighting control systems, BMS controls
Years of establishment: 24 years
Awards won: 'Excellence Through People' employer
 

Alongside a generous basic salary you will be rewarded with the following:

25 days holidays
Car or car allowance
Support for work-life balance
Private Health Care
Bonus scheme
Company Pension
Long-term sickness insurance
Support & funding of career development and further education