Office Manager

Consultant

Emma Roberts

Associate

Emma joined the company in 2014 as Resourcing Partner in M&E Building Services, covering Manchester, Leeds and the Humber. During this time, she identified an opportunity to specialise in recruiting for Document Control and Administrative roles within the construction industry, with the remit of covering the UK. 

Prior to this, Emma worked for 12 years in IDB operations, where she was involved in the bond and derivatives market, acting as an intermediary between major financial institutions to facilitate inter-dealer trading in the City of London.

When she’s not spending time with her two daughters, Emma loves to be working out at the gym and partaking in an array of sports, including mountain climbing, boot camps, running, swimming and skiing.


Where: Emma looks after roles in London and the South East

More

Job Description

 

Are you seeking a new Office Managers position for 2018?

  •  Fantastic opportunity for an Office Manager to demonstrate your organizational skills for our clients brand new office in a prime City of London location

  • An opportunity to join an expanding, award-winning M&E Contractor specialises in the design, installation and maintenance of Mechanical and Electrical Building Services projects

  • You must be able to demonstrate your excelellent organizational and administrative skills

  • The client is offering an excellent Salary & Benefits package

About This Role

 

Office Manager

Our client is currently seeking an Office Manager to organize and coordinate administration duties and coordinate administration duties and office procedures.  

Job Responsibilities : As an Office Manager you will; 

  • Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
  • Developing innovative and efficient standard ways of working and to continually assess the effectiveness of processes and procedures.
  • Creating and implementing strategies within the team to improve on efficiency
  • Management of the local administration team ensuring that Administration, providing a high quality service to the City office
  • Reviewing, prioritising and redistributing work where appropriate
  • Provide administrative support as required to the senior team where appropriate. 

Duties and Responsibilities : 

  • Diary and Calendar management
  • Coordinate and produce reports for Clients
  • Manage incoming correspondence, emails and telephone calls
  • Process staff expenses on time and accurately
  • Set up meetings, prepare agendas and arrangement of lunches
  • Proofread and format documents for Operational team
  • Keep up-to-date records of team’s holiday, absence and movements and escalate or distribute as necessary. 
  • Set up New Starters and coordinate inductions 
  • Communicate with building management on general office issues, security and office maintenance
  • Ensure that the office and all equipment is maintained 
  • Control procurement of business stationery 
  • Liaise with HR on staff related issues
  • Ensure company policies and procedures are being followed at all times

Requirements

  • Minimum of 3 years relevant experience in a similar role preferably in Building Services
  • Good basic knowledge and experience in SAGE
  • Professional and pleasant personality with good written and verbal communication and interpersonal skills
  •  Proactive, take initiative and well organized
  •  Able to work fast under pressure • Mature, with an attention to detail and highly resourceful
  • Ability to multi-task and work independently as well as in a team.
  • Proficient in MS Office applications (Excel, Word, Powerpoint)

 

 

 

 

 

 

About This Client

 

Client: This award-winning M&E Contractor specialises in the design, installation and maintenance of Mechanical and Electrical Building Services projects
Turnover: €82.9m
Location Coverage: UK & Ireland
No Staff: 200+
Typical Roles and disciplines: BIM Technician, Project Engineer, CAD Technician, Mechanical & Electrical Project Manager
Sectors: Commercial, Industrial, Education, Residential, Retail, Medical, Heritage Buildings, Office fit-outs
M&E Services installed: BIM, supported by AutoDesk Revit MEP, HVAC, lighting control systems, BMS controls
Years of establishment: 24 years
Awards won: 'Excellence Through People' employer
 

Alongside a generous basic salary you will be rewarded with the following:

25 days holidays
Car or car allowance
Support for work-life balance
Private Health Care
Bonus scheme
Company Pension
Long-term sickness insurance
Support & funding of career development and further education