Divisional PA

Job Description

 

Are you looking for an exciting unique Divisonal PA role in the City? This PA role is the one for you!  Working within a Construction environment, it would suit a mature person with a strong personality who can hold their own.

As PA to divisional MD/ senior management team you will provide personal organisation to two directors. This includes diary management, providing as required confidential and accurate information, for use in presentations, board reports, meetings, and being the first point of contact for senior level external customers. Due to the nature of the high stakes environment accuracy and speed are essential for this PA role.  The role also involves co-ordinating recruitment alongside the internal recruitment partner and HR, interviewing skills are a must.

In this PA role you will provide critical support to the leadership team and you will therefore be required to prioritise, multi-task and manage a busy workload using your sound judgement skills to make decisions around recognising the urgency and importance of work. 

Key responsibilities :

Manage daily activities in the Directors diaries, expenses, recruitment and departmental management

Consolidate and format documentation required by the Directors for meetings 

Arrange and attend Senior Leadership Team meetings, including booking rooms, circulation of agendas to invited participants. Minute actions, defining priorities, owners and monitoring progress against actions within wider business.

Organise department/team events, Project management and co-ordination over a wide variety of different events/meetings.

Manage travel arrangements for the Directors 

Skills & experience : 

Strong administrator with excellent attention to detail.

Excellent communication skills both written and spoken, ability to engage and influence at all levels.

Experience user of Outlook, Word and Excel with the ability to learn new software applications

Confidentiality at all times.

Planning and organising, including the ability to appreciate urgency and the importance of tasks and to assist with effective prioritisation of the workload.  Good attention to detail.  Flexibility in terms of ability to take on a wide range of activities

Salary / Benefits : 

Competitive salary, 25 days holiday, Company Pension Scheme